.. And every policy groups are required to have at least one receive location. Every received location is defined just as the order/claim/pay location. But what will occur when a new ledger is added? Well, when a new ledger is added to a location, all locations within this policy group are displayed to the screen. Then the operator has to select the location that applied to the new ledger.
After completing this task, the fiscal period of the ledger must be indicated in the process to describe when the ledger was created. And the new ledger is given storage and activity’s zone in the system After a ledger is created, how are they retrieved and updated? The acquisitions module has the features that allow for the search of ledgers in a location. But a ledgers access is given to an authorize user. And such user ID is defined in the security profile. In the event, one has to update a ledger; he/she has to enter the administration module. There is an option in the Acquisition policy group location that permits the editing of a ledger.
And it doesn’t immediately allows the access to a ledger rather series of options with security protection have to selected to issue security level of the ledger. Upon satisfactorily completion of the passage through the security level, then you are finally given access to the acquisition profile where the ledger is held for editing. The acquisition location also allows for cataloging policy group to be configured. As we know, cataloging hold items for the new location. So, it has to be added to a new location of the cataloging policy group.
Every values applied to the new locations in this policy group has to be define. They are obtained by selecting the Cataloging (cat) tab in the system Administration windows. Then select cataloging configuration dialog box by clicking the cat policy definitions. These setup procedures enables the cataloging location to be activated. Finally, as we are aware, the efficiency of any system depends on the standard of its security.
So, it is applied to the voyager system. The voyager system has a security module built in the security profiles. The security profiles moderate the functions that an operator can use by the voyager’s module. Therefore, the system provides four levels of security profiles. The primary level of the security in this system is stored in the master profiles, which provided the highest-level of security of the department.
The acquisition/serials profiles allowed functions that an operator can perform in the acquisition/serial module. On the order hand the cataloging profiles contain the necessary functions for the user permission in cataloging module. And the circulation profiles restrict the user to the features within the criterion of the circulation module. The combination of these securities profiles ensured an efficient and the protection the system. When the security profiles have been configured, the system is ready for operation.
Now, I intend to describe operations’ associated to the Circulation Desk. Before this location is use the operator has to login to the system. If the user enters a correct ID and password, then the circulation Desk will display a screen in a window format. There are several options provided by this window. They are mainly the patron, charge, discharge, reserve, short loan and the help options.
(See screen display in section C.) These options are displayed on the screen by icons and located in a main menu on the screen. The patron option is used to add and to maintain patron information. Every user data is store in the system database. So, when this option is selected the operator can retrieve the user information by either entering the name, barcode, social security number or the institution ID. As long as the patron is valid, a screen will display the user information that included the data type. And there are six icons, which include the charge, fines, history, notes, counter and statistics of the patron.
Each of the above mentioned icons have a specific function. For instance, the charge’s icons can be use to display the books or items held by a patron. As of the fines’ icons, the system generates any dues or fines inquired by a patron and display it below the icon. So, if the operator wants to get the detail about the fines, he/she can click on the fines’ icon. A window is display with the reason and any related method of payment of the fines.
And voyager system has no limit on the number of fines for a patron but a patron privilege could be frozen when payments are not may. Basically, the circulation Desk location is used to organize and to provide service to the people who used the library resources. It helped the library staffs to keep the all the information in it current while increasing their productivity. And the student and other users are given the necessary services that they have been requested. Section B The following pages included documentation for the sections discussed in this reports. Although there are others wild range of documentations that describe the voyager system, I have most likely focused the contents of the documentation on the information mentioned in the report. Section C Let assume that you want to search for a course reserve on the voyager system. You log on the Voyager Public Access program from the Circulation Desk, the above screen will displayed.
Then you have to select the window for your task. This is an Online Public Access screen that is used to search for a course reserve. A book could search for by using any of the specific tabs on the above screen. Then this screen allows the user to indicate the pattern the search has to follow. As you can see in the window, the search pattern could be any of the options in the pull down menu or a combination of two or more select. But I have chosen to search for a course reserve based on an instructor name.
Once you click on the do search button, the above window will gave a list of items reserve for the specific professor. At this point, you have successfully completed the search for a course reserve. Then screen displays are sample of the windows of the Voyager Circulation system. The samples mainly include screen for patron information This sample of patron screen is a charge window, which allows a patron to checkout library materials. The operator has the scan the patron barcode into the system. Then the above window is display. Afterward the operator will scan each of the item barcode in the item barcode area.
An automatic list is generated to indication the number of items that have been scanned in. This sample screen indicates the automatic list of each book when a book is scanned into the system. The list contains the title, the book barcode, the due date and the status of the each item checkout to the patron. The sample window above is part of the circulation Desk section of the voyager system. This screen gave the operator direct access to the patron record when the operator is interacting the patron.
As one can see, the window shows the number of item that a patron has checkout. It eventually makes the operator responsibility easier when there is a problems associated with patron. Section D This project was very interesting to me and enabled me to have a practical experience about the procedures used in the development of an information system. I had to apply the technique of interviewing the users and the supervisor to gather the necessary information about the voyager system. From the data acquired from the user, I saw the enormous differences between an in-house applications system and a purchased system. Although the voyager system has some advantages, the users still find many difficulties in utilizing certain features.
Before I started the analysis of the system, I was exposed to the procedures used in the development of any information system. And I learned the key purpose of a system is the user. So a system has to be developed to meet the user requirements. Therefore the system development team, who is currently designing a system, has to work in conjunction with the user. But I partly saw this concept used in the Access Service Department of Andruss Library.
After considering the facts that the voyager system is a purchased system, the user participation in the configuration process was not fully important. For instance, the company mostly communicated with the user via e-mail and telephones messages rather then directly working with the staff members and students. However, the developer tried to configure the voyager system to fit user needs. And they succeeded in meeting most of the library requirements but some users are dissatisfied with the system inflexibility. For example, the operators are unable to print from any window when they are working.
As a result, they usually get frustrated with the printing limitation. Another problem found in the system was discovered in the item window of the circulation Desk location. The item window is programmed to search and to display a list of book. When the operator in this window specifies a search, the item window shuts down and the search never achieved. Consequently, the item window is never used to lockup books.
I saw similar problem in the reserve window. Although the reserve option can output a list of item on reserve, the operator is unable to move from one window to another without start the search process over. I think that there must be an adjustment make to the software to improve the flexibility of the windows. As learned from this class, a system is designed to eliminate long procedure in user’s work Bibliography Section E Bibliography Andruss Library Catalog/Circulation System. Andruss Library.
9 July 2000 Computers and Internet.